Quotes in a row are not competition
Each vendor prices in the dark. There is no live pressure to come down, so the public often pays a quiet premium.
Public Sector
Make every tax dollar go further
Municipalities, counties, school districts, and agencies use a private reverse auction to get better prices from vendors they already trust. Savings stay in the budget to reinvest. No new software line, no open marketplace, no rebuilding how you solicit.
Who this page is for
If you are responsible for managing a budget, this is the page.
- Municipalities and counties
- State agencies and departments
- School districts and higher education
- Special districts and authorities
One quote after another leaves public money on the table
Repeat vendors stop competing
Renewals and repeat purchases drift up because collecting comparable quotes takes weeks. The extra cost never shows up as a line item. It just reduces what you can fund next.
Chasing quotes leaves budget unused
Many events on RFPwon close within 48 hours once vendors are invited. Faster competition means savings you can put back into services, maintenance, or the next project.
What a reverse auction changes
Same vendors, better prices
Invite vendors from your approved vendor list. They compete live on work you have already defined. You still choose the winner based on quality, delivery, and local rules.
Savings you can reinvest
Verified savings stay with your department. RFPwon takes 10% of what was saved, only at close. You keep 90%. No savings, no fee.
A process you can explain
Invitation-only, private bids, a timestamped event record. When council or finance asks how you stretched the budget, you export the file instead of rebuilding it from email.
When council or finance asks
The record is a byproduct of the event
Attach the policies and terms you already use. Every invite, bid, and timestamp is logged as it happens. Export one package so you can show how the savings were earned.
- Event timeline
- Invite list
- Timestamped bids
- Attached policies
- Award notes
How RFPwon supports public buyers
Every RFPwon event is private, invitation-only, and vendor-agnostic.
01.
Stretch the budget
Live reverse auctions create price pressure that email quotes do not. The same budget funds more work.
02.
Keep your process
Send the RFP, evaluate, and contract in the tools you already have. RFPwon is the live pricing event after you have chosen eligible vendors.
03.
Easy to get started
Invite vendors you already work with, set the rules, and start the live event. Many events close in 48 hours. There is no long setup.
04.
You only pay if you save
Nothing upfront. RFPwon earns 10% of verified savings at close. You keep 90%. No savings, no fee. Fee structure is disclosed for contracting officers.
Public Sector FAQ
- Is a reverse auction appropriate for public procurement?
- Yes, as the pricing step after you have chosen eligible vendors and finalized the work and terms. You still award in your process, including criteria beyond price.
- Do we have to change how we solicit?
- No. Keep RFP, evaluation, and contract in your existing systems. RFPwon runs the live pricing event and exports the record into your award file.
- What happens to the savings?
- Verified savings stay with your department to reinvest. RFPwon collects 10% of that amount at close. You keep 90%. No savings, no fee. See pricing for a worked example.
- Can we limit who bids?
- Yes. Every event is invitation-only. You control the vendor list. There is no open marketplace.
- Can we show council or finance how the event ran?
- Yes. Export the timeline, invites, bids, attached policies, and award notes. RFPwon logs the event so you can apply your existing policies.
Put more of this year's budget to work
Run a private reverse auction with vendors you already trust. Keep 90% of verified savings to reinvest. No upfront cost to your department.