Scoped construction or facilities work
Invite your qualified contractors, set a floor, and run a live event when scope and insurance requirements are already documented.
How It Works
Live reverse auctions for the negotiation phase
Every RFPwon event is private, invitation-only, and vendor-agnostic. Built for real procurement workflows: the live pricing event, with a full bid log on every auction.
Where RFPwon fits
A live reverse auction for price negotiation, not your whole procurement stack
- Keep solicitations and evaluation in your existing ERP or e-procurement tools
- Invite qualified vendors from your roster or shortlist to a private live room
- Export timestamps, bids, policies, and award notes into your contract file
What's a reverse auction?
- Replaces the email and BAFO negotiation round, not your formal solicitation
- Invited vendors compete on price in a private live room you control
- You award on your criteria. Vendors see rank, not each other's bid amounts
Where it fits in your process
Professional services renewals
Compare incumbent and alternate vendors on price in hours, not a month of quote collection, while keeping quality factors in your award decision.
Recurring supply or maintenance
Run competitive events on roster vendors you already trust, with standing quotes documented before the clock opens.
- 15-30%
- Average savings per auction
- $0
- Cost to procurement departments
- 48hrs
- Average time to close an auction
- Free for procurement
- Pay only on savings
- Audit-ready records
- Vendor-agnostic
Three steps to run a live price event
- 1.Invite qualified vendors from your roster or shortlist and confirm scope and terms for the event.
- 2.Run a private live reverse auction with your rules and floor.
- 3.Award in your process, then export the audit package for contract and oversight.
Negotiation: status quo vs live reverse auction
Negotiation status quo
- Final price comes from email quotes and one-at-a-time calls
- Savings land in a spreadsheet after the deal closes
- The negotiation story gets rebuilt from inboxes when oversight asks
Live reverse auction on RFPwon
- Qualified vendors compete in a private live room on scoped work
- You see rank and movement in real time
- Every invite, bid, and timestamp is logged on the event record
Policies on the record
Attach guidelines to the auction record
- Procurement manual and threshold policy
- Board resolution and evaluation rubric
- Insurance, bonding, and local preference rules
- Standard terms vendors must acknowledge before bidding
Public agencies stretching a budget: see Public Sector →
Export package
What reviewers can download
Oversight and finance reviewers need proof tied to the event, not anecdotes rebuilt from email. The export package includes timestamped bids, attached policies, and award notes in one download.
- Event timeline from open to close
- Invite list and vendor acknowledgments
- Bids with timestamps and rank movement
- Attached policies and solicitation documents you include on the event
- Award decision notes
For buyers
Procurement teams
Policy and guideline attachments
Attach procurement manuals, board policies, threshold rules, evaluation rubrics, and standard terms to the auction event record.
Requirements documented on the event
Capture scope and requirements on the event so vendors bid against a complete package, not a thread of clarifying emails.
Private live reverse auctions
Run invitation-only events with configurable floors, timelines, and anti-snipe extensions.
Fair bid visibility
Vendors see rank, not competitor bid amounts.
Award on merit
Select your preferred vendor. You are not required to pick lowest rank.
Exportable audit packages
Download timestamps, invites, bids, attached policies, and award rationale.
Vendors: bidding when invited is always free.See vendor options →
FAQ
- Do we have to move our entire RFP process to RFPwon?
- No. Solicit, evaluate, and contract in your normal tools. RFPwon runs the live pricing event with invited vendors and exports the record for your award file.
- Does RFPwon replace our ERP or e-procurement system?
- No. RFPwon is a reverse auction service provider for obtaining pricing. Export supports award and contract in your existing systems.
- When should we run a reverse auction?
- After you have shortlisted or qualified vendors and scope and terms are set, often when price is the remaining factor. You still award on your full criteria, not rank alone.
- Do vendors see each other's bid amounts?
- No. Vendors see rank, not competitor prices. Suppliers feel pressure to sharpen bids without seeing each other's numbers.
- Must I award the lowest rank?
- No. You select your preferred vendor. Rank is one input; quality, delivery, and evaluation criteria still belong to your process.
- What does my department pay?
- Nothing upfront to run events. When verified savings close on auction, RFPwon collects 10% of the amount saved. You keep 90%. No savings, no fee.
- How long does an event take?
- Many scoped events close within 48 hours once vendors are invited and the live window opens. You control the schedule and extensions.
- Can I attach our procurement policies?
- Yes. Attach manuals, board policy, thresholds, and evaluation criteria to the auction event so vendors and reviewers see the same rules on the record.
- Is this only for public sector?
- No. Private procurement teams use the same workflow. Public agencies stretching a budget can see our public sector page.
Run your first event
Free to start. No credit card, no sales call, no upfront cost to your department.