Road and right-of-way maintenance
A Hill Country municipality lines up qualified paving and maintenance vendors, sets bonding and scope on the event, and runs a live price event on a summer maintenance contract.
How It Works
Live reverse auctions for the negotiation phase
Every RFPwon event is private, open to qualified vendors, and vendor-agnostic. Built for real procurement workflows: the live pricing event, with a full bid log on every auction.
Where RFPwon fits
A live reverse auction for price negotiation, not your whole procurement stack
- Keep solicitations and evaluation in your existing ERP or e-procurement tools
- Open registration for qualified vendors in a private live room built for Texas procurement
- Export timestamps, bids, policies, and award notes into your contract file
What's a reverse auction?
- Replaces the email and BAFO negotiation round, not your formal solicitation
- Qualified vendors compete on price in a private live room you set up
- You award on your criteria. Vendors see rank, not each other's bid amounts
Where it fits in your process
County IT services renewal
A Texas county compares incumbent and alternate vendors on price for a managed services renewal in hours, not a month of quote collection, while keeping evaluation criteria in the award file.
School district facilities work
A district runs a live event on HVAC or facilities work after eligibility is set, with registered vendors competing before the board reviews the award recommendation.
- 15-30%
- Average savings per auction
- $0
- Cost to procurement departments
- 48hrs
- Average time to close an auction
- Free for procurement
- Pay only on savings
- Audit-ready records
- Vendor-agnostic
Three steps to run a live price event
- 1.Bring in the vendors you already trust, or open it up to anyone who qualifies, and confirm scope and terms for the event.
- 2.Run a private live reverse auction with your rules and floor.
- 3.Award in your process, then export the audit package for contract and oversight.
Negotiation: status quo vs live reverse auction
Negotiation status quo
- Final price comes from email quotes and one-at-a-time calls
- Savings land in a spreadsheet after the deal closes
- The negotiation story gets rebuilt from inboxes when oversight asks
Live reverse auction on RFPwon
- Qualified vendors compete in a private live room on scoped work
- You see rank and movement in real time
- Every registration, bid, and timestamp gets logged automatically. Export it whenever you need it.
What you get on every event
Private
You set the criteria, things like bonding, licensing, or local experience. Anyone who meets them can register. That's what keeps the savings easy to stand behind later.
Live savings
Watch prices move in real time. Savings tick down during the auction, not weeks later in a report.
Audit-ready records
Every registration, bid, and timestamp gets logged automatically. Export it whenever you need it.
Vendor-agnostic
Bring in the vendors you already trust, or open it up to anyone who qualifies. RFPwon does not push a preferred supplier network.
Policies on the record
Attach guidelines to the auction record
- Procurement manual and threshold policy
- Board resolution and evaluation rubric
- Insurance, bonding, and local preference rules
- Standard terms vendors must acknowledge before bidding
Public agencies stretching a budget: see Public Sector →
Export package
What reviewers can download
Oversight and finance reviewers need proof tied to the event, not anecdotes rebuilt from email. The export package includes timestamped bids, attached policies, and award notes in one download.
- Event timeline from open to close
- Registration list and vendor acknowledgments
- Bids with timestamps and rank movement
- Attached policies and solicitation documents you include on the event
- Award decision notes
For buyers
Procurement teams
Policy and guideline attachments
Attach procurement manuals, board policies, threshold rules, evaluation rubrics, and standard terms to the auction event record.
Requirements documented on the event
Capture scope and requirements on the event so vendors bid against a complete package, not a thread of clarifying emails.
Private live reverse auctions
Bring in the vendors you already trust, or open it up to anyone who qualifies. Run live events with configurable floors, timelines, and anti-snipe extensions.
Fair bid visibility
Vendors see rank, not competitor bid amounts.
Award on merit
Select your preferred vendor. You are not required to pick lowest rank.
Exportable audit packages
Every registration, bid, and timestamp gets logged automatically. Export it whenever you need it, with attached policies and award rationale.
Vendors: bidding is always free once you're registered for an auction.See vendor options →
FAQ
- Do we have to move our entire RFP process to RFPwon?
- No. Solicit, evaluate, and contract in your normal tools. RFPwon runs the live pricing event and hands you a clean record for your award file when it's done.
- Does RFPwon replace our ERP or e-procurement system?
- No. RFPwon is a reverse auction service provider for obtaining pricing. Export supports award and contract in your existing systems.
- When should we run a reverse auction?
- After you've set scope and terms and confirmed which vendors qualify, often when price is the remaining factor. You still award on your full criteria, not rank alone.
- Do vendors see each other's bid amounts?
- No. Vendors see rank, not competitor prices. Suppliers feel pressure to sharpen bids without seeing each other's numbers.
- Must I award the lowest rank?
- No. You select your preferred vendor. Rank is one input; quality, delivery, and evaluation criteria still belong to your process.
- What does my department pay?
- Nothing upfront to run events. When verified savings close on auction, RFPwon collects 10% of the amount saved. You keep 90%. No savings, no fee.
- How long does an event take?
- Many scoped events close within 48 hours once the live window opens. You control the schedule and extensions.
- Can I attach our procurement policies?
- Yes. Attach manuals, board policy, thresholds, and evaluation criteria to the auction event so vendors and reviewers see the same rules on the record.
- Is this only for public sector?
- No. Private procurement teams use the same workflow. Public agencies stretching a budget can see our public sector page.
Run your first event
Free to start. No credit card, no sales call, no upfront cost to your department.